How to Put PS in a Letter
When writing a formal letter, the addition of a “Postscript” (PS) can be a powerful way to include additional information or a final thought that may not have been covered in the main body of the letter. The PS should be used sparingly and should complement the main content of the letter, rather than detract from it. Here’s a guide on how to effectively incorporate a PS into your letter.
1. Understand the Purpose of a PS
A PS is a brief addition to a letter that is not essential but can add a personal touch or emphasize a specific point. It’s often used to:
– Clarify or reinforce a point made earlier in the letter.
– Include a personal comment or expression of gratitude.
– Mention something that came to mind after the letter was initially written.
– Add a final thought or reminder.
2. Choose the Right Time to Add a PS
The PS should be placed at the very end of the letter, after the closing paragraph and signature. It should follow the traditional format of a letter, which includes a salutation, body, and closing. The PS should not interrupt the flow of the letter or come before the closing.
3. Keep It Brief and to the Point
A PS should be concise and direct. Avoid using a PS as an opportunity to write an entire new paragraph or to introduce a new topic. The goal is to add a touch of personality or importance to the letter without overloading it with information.
4. Use a Headline or Emphasize the Point
To draw attention to the PS, you can use a headline-like format or bold the text to make it stand out. For example:
– “PS: I hope our meeting goes well!”
– “PS: Thank you for your prompt response.”
5. Avoid Confidential or Sensitive Information
The PS is not the place to include confidential or sensitive information. It should be used to convey additional thoughts or information that is appropriate for the context of the letter.
6. Proofread Your PS
Before sending the letter, take a moment to proofread the PS. Ensure that the grammar and punctuation are correct, and that the content is appropriate for the recipient.
In conclusion, adding a PS to a letter can be an effective way to make a lasting impression. By following these guidelines, you can ensure that your PS is well-placed, brief, and contributes positively to the overall message of your letter.
