How to Get a Copy of a 501c3 Determination Letter
If you are a non-profit organization, obtaining a copy of your 501c3 determination letter is crucial for several reasons. This letter, issued by the Internal Revenue Service (IRS), confirms that your organization is recognized as a tax-exempt entity under Section 501(c)(3) of the Internal Revenue Code. Here’s a step-by-step guide on how to get a copy of your 501c3 determination letter.
1. Check Your Records
The first step in obtaining a copy of your 501c3 determination letter is to check your organization’s records. This letter is typically sent to the organization’s address of record once the IRS has approved the application. If you have kept your records well, you may find the letter stored with your organizational documents.
2. Contact the IRS
If you cannot find the determination letter in your records, you can contact the IRS directly. To do this, you will need to visit the IRS website and navigate to the “Tax Exempt and Government Entities” (TEGE) section. There, you can find a form to request a copy of your determination letter.
3. Fill Out Form 4506
Form 4506 is the official IRS form used to request a copy of your determination letter. You can download the form from the IRS website or obtain it from a local IRS office. Complete the form with the necessary information, including your organization’s name, employer identification number (EIN), and the specific tax year for which you are requesting the letter.
4. Submit the Request
Once you have completed Form 4506, you can submit it to the IRS. You have two options for submitting your request:
– Mail the form to the appropriate IRS office. The address will depend on your organization’s location. The IRS website provides a list of addresses for each state.
– Fax the form to the IRS at 855-669-5725. Please note that this option is only available for organizations with an EIN ending in an odd number.
5. Wait for the Response
After submitting your request, the IRS will process it and send you a copy of your determination letter. The processing time can vary, but it typically takes 30-60 days. If you have not received your letter within this timeframe, you can contact the IRS to check on the status of your request.
6. Keep the Letter Secure
Once you receive your 501c3 determination letter, it is essential to keep it in a secure location. This letter serves as proof of your organization’s tax-exempt status and may be required for various purposes, such as applying for grants, opening bank accounts, or hiring employees.
In conclusion, obtaining a copy of your 501c3 determination letter is a straightforward process. By following these steps, you can ensure that your organization has the necessary documentation to operate as a tax-exempt entity.
