How to Write Enclosed in a Letter
Writing a letter is an art form that requires attention to detail and proper formatting. One such detail that often goes unnoticed is how to write “Enclosed” in a letter. This phrase is used to indicate that there are additional documents or items included with the letter. In this article, we will discuss the correct way to write “Enclosed” in a letter, as well as some tips on formatting and etiquette.
First and foremost, it is important to use the word “Enclosed” in uppercase letters. This helps to make the phrase stand out and is considered a formal way of writing. For example, you would write “Enclosed” instead of “enclosed” or “Enclosed.”
When placing “Enclosed” in the letter, it is typically written in the left margin, aligned with the rest of the text. This ensures that it is easy to read and looks professional. It is also a good practice to place a colon after the word “Enclosed” to introduce the list of enclosed items. For instance, “Enclosed: Invoice, Receipt, and Payment Slip.”
It is essential to list all the enclosed items in a clear and concise manner. Use a bullet point or numbered list to make it easy for the recipient to identify each item. Additionally, be sure to include the quantity of each item if applicable. For example, “Enclosed: 2 copies of the report, 5 pages of supporting documents.” This helps to avoid any confusion or missing items.
Formatting the enclosed items can vary depending on the type of letter and the purpose of the enclosed documents. In a formal letter, it is advisable to use a bullet point or numbered list. However, in a more casual or business letter, you may opt for a simple comma-separated list. Always ensure that the formatting is consistent throughout the letter.
It is also important to consider the placement of the enclosed items in the letter. In most cases, it is best to place the enclosed items after the main body of the letter. This helps to keep the letter organized and makes it clear that the enclosed items are supplementary to the main content. For example, “Enclosed: Invoice and Receipt. I appreciate your prompt attention to this matter.”
Lastly, always double-check the enclosed items before sending the letter. This ensures that the recipient receives all the necessary documents and prevents any misunderstandings. It is also a good idea to mention the enclosed items in the closing paragraph of the letter, as a reminder to the recipient.
In conclusion, writing “Enclosed” in a letter requires attention to detail and proper formatting. By following these guidelines, you can ensure that your letter is both professional and clear in its communication of the enclosed items. Remember to use uppercase letters, place a colon after “Enclosed,” list the items clearly, and double-check before sending. With these tips, you’ll be well on your way to writing an effective and well-formatted letter.
