How to Conclude a Reference Letter
Concluding a reference letter is a crucial step that can leave a lasting impression on the recipient. The conclusion is where you summarize your recommendation and express your confidence in the candidate’s abilities. In this article, we will discuss the key elements to include in the conclusion of a reference letter, ensuring that it is both professional and persuasive.
1. Restate Your Recommendation
To start the conclusion, it is essential to restate your recommendation clearly. Briefly summarize the candidate’s strengths, skills, and experiences that make them an excellent fit for the position they are applying for. This reinforces your support for the candidate and emphasizes the key points you have already discussed in the letter.
2. Express Confidence in the Candidate
Next, express your confidence in the candidate’s abilities. Mention any specific examples or experiences that demonstrate their potential for success in the new role. This can include their adaptability, problem-solving skills, or their ability to work well in a team. By expressing confidence, you are reinforcing your belief in the candidate’s suitability for the position.
3. Offer Assistance
In the conclusion, it is polite to offer assistance. Let the recipient know that you are willing to provide further information or answer any questions they may have. This demonstrates your commitment to the candidate’s success and shows that you are invested in their future.
4. Thank the Recipient
Always remember to thank the recipient for considering your recommendation. Express your gratitude for the opportunity to support the candidate’s application. A simple “Thank you for considering my recommendation” or “I appreciate the chance to endorse [candidate’s name]” can go a long way in leaving a positive impression.
5. Professional Closing
End your reference letter with a professional closing. Choose a closing that aligns with your relationship to the candidate, such as “Sincerely,” “Best regards,” or “Warm regards.” If you are writing on behalf of a company, use the company’s preferred closing, such as “Sincerely, [Company Name].”
6. Sign the Letter
Lastly, don’t forget to sign the letter. This is a crucial step that adds authenticity to your recommendation. If you are sending a physical copy, sign the letter in blue or black ink. If you are sending an electronic copy, type your name and include your contact information, such as your phone number or email address.
In conclusion, the conclusion of a reference letter is a vital component that can leave a lasting impression on the recipient. By restating your recommendation, expressing confidence, offering assistance, thanking the recipient, using a professional closing, and signing the letter, you can create a compelling and persuasive conclusion that supports the candidate’s application.
