How to Move a Motion in a Meeting
In any meeting, whether it’s a professional gathering or a community organization, the ability to effectively move a motion is a crucial skill. Moving a motion is the process of formally proposing a new action or decision that the group can vote on. It’s important to understand the steps involved to ensure that your motion is properly presented and considered. Here’s a guide on how to move a motion in a meeting.
1. Understand the Meeting’s Rules
Before you attempt to move a motion, it’s essential to familiarize yourself with the meeting’s rules and procedures. This includes knowing the quorum requirements, the order of business, and the rules for voting. Different organizations may have specific guidelines, so it’s important to review the meeting’s agenda or bylaws beforehand.
2. Wait for the Appropriate Time
The best time to move a motion is typically during the “New Business” section of the meeting agenda. However, there may be other opportunities, such as during a discussion on a related topic. Always wait for the chairperson to recognize you before speaking.
3. Clearly State Your Intentions
When you’re recognized by the chairperson, begin by stating that you wish to move a motion. For example, “I move that we adopt the following resolution:” or “I move to approve the proposed budget.” Be clear and concise in your statement.
4. Provide a Brief Explanation
After stating your motion, provide a brief explanation to support your proposal. This explanation should be concise and focused on the purpose and benefits of the motion. Avoid getting sidetracked or going into too much detail.
5. Ensure a Second
For a motion to be considered, it must have a second. Once you’ve made your motion, wait for someone else to second it. If no one seconds the motion, it dies on the spot, and you may need to rephrase your motion or wait for a more appropriate time to bring it up again.
6. Allow for Discussion
After the motion is made and seconded, the chairperson will typically ask for discussion. This is an opportunity for other members to express their opinions, ask questions, or provide additional information. Listen carefully and be prepared to answer any questions.
7. Call for the Question
Once the discussion has concluded, you can call for the question by saying, “I call for the question.” This indicates that you believe the time for discussion has ended, and it’s time to vote on the motion. The chairperson will then proceed to take a vote.
8. Respect the Decision
After the vote is taken, it’s important to respect the decision, whether it’s in favor of or against your motion. The group’s decision is a collective one, and it’s crucial to maintain a positive and respectful attitude throughout the process.
By following these steps, you’ll be well-prepared to move a motion in a meeting. Remember to be clear, concise, and respectful throughout the process, and you’ll increase your chances of successfully proposing and implementing your ideas.
